1. Digital Payslip Distribution

Gone are the days of manual payslip distribution. HRPayHub automates payslip generation, delivering digital payslips directly to employee email addresses or through the self-service portal.

• Payslips provide a clear breakdown of salary components, including basic salary, allowances, deductions, bonuses, and net pay.
• Digital payslips are securely stored within the system, allowing employees to access historical payslips at any time.
• Automated notifications notify employees when new payslips are available, ensuring timely access to payroll records.

2. Detailed Payroll Reports

HRPayHub generates comprehensive payroll reports that provide a complete overview of payroll expenses, statutory deductions, and tax remittances. These reports are essential for financial planning, budgeting, and regulatory compliance.

• Payroll reports can be generated for specific pay periods, departments, or employee categories, providing targeted insights into payroll expenses.
• Detailed tax reports include PAYE, NHF, NSITF, and ITF deductions, ensuring that all statutory contributions are accurately recorded and reported.
• Leave and overtime reports provide additional insights into payroll adjustments for unpaid leave, overtime hours, and bonuses.

3. Leave and Overtime Tracking

Integrating payroll with leave management ensures accurate salary calculations for employees who have taken unpaid leave, overtime hours, or leave encashments.

• Leave balances are automatically updated in real time, reflecting deductions for unpaid leave and adjustments for overtime.
• HRPayHub maintains a centralized record of employee leave and attendance data, reducing payroll discrepancies and ensuring accurate salary disbursements.
Overtime reports provide detailed calculations of overtime pay, including applicable rates and payment schedules, promoting transparency and consistency in payroll processing.

1. Secure Data Encryption

HRPayHub leverages advanced encryption protocols to secure payroll data at every stage of processing, from data entry to payroll disbursement. Employee records, salary details, tax information, and bank account numbers are encrypted using industry-standard encryption techniques, preventing unauthorized access and ensuring data confidentiality. Additionally, the platform employs multi-factor authentication (MFA) for added security, reducing the risk of data breaches and ensuring that only authorized personnel can access sensitive payroll data.
Data encryption not only protects against external threats but also safeguards data from internal misuse. For instance, payroll administrators are granted role-based access, meaning they can only access specific modules or data relevant to their role. This reduces the risk of unauthorized data manipulation and ensures that payroll data is managed in a controlled, secure environment.

2. Comprehensive Audit Logs:

HRPayHub maintains a comprehensive audit trail of all payroll-related actions, from salary adjustments and tax deductions to bonus payments and leave encashments. Every transaction is timestamped and logged, creating a transparent and traceable record of payroll activities. This is particularly valuable during audits or when resolving payroll disputes, as it provides a verifiable history of all payroll transactions, including the user who initiated the transaction and the specific changes made.
Audit logs are accessible to authorized HR and finance personnel, allowing them to monitor payroll activities in real time. These logs can be filtered by date, department, employee, or transaction type, enabling targeted investigations and quick identification of discrepancies. By maintaining an accurate audit trail, HRPayHub fosters accountability and mitigates the risk of payroll fraud or data manipulation.

3. Compliance Monitoring and Alerts

Compliance is a critical aspect of payroll management in Nigeria, where businesses are required to adhere to multiple statutory obligations, including PAYE, NHF, NSITF, and pension contributions. HRPayHub simplifies compliance by providing automated alerts and notifications for upcoming filing deadlines, tax remittances, and regulatory submissions. This proactive approach ensures that businesses stay on track with statutory payments, minimizing the risk of fines, penalties, or legal repercussions.
HRPayHub’s compliance monitoring features include:

• Automated reminders for monthly PAYE filings, pension remittances, and NHF contributions.
• Notifications for changes in tax rates or regulatory guidelines, ensuring that payroll calculations are always up-to-date.
• Real-time compliance reports that provide a snapshot of all statutory deductions, remittance schedules, and tax payments, streamlining the audit process and reducing administrative overhead.